From RFQ to Verified Proposal.
From Award to Closeout.
Athervia extracts and structures scope from tender documents, prices it against your rate cards and margin rules, and refers unresolved requirements to an engineer for decision. The approved scope then governs project execution through to closeout.
14-day evaluation · No payment details required · Pricing published in full
Scope data is re-entered at every stage of the bid cycle
A tender scope is typically transcribed at least three times between receipt and closeout: into an estimating spreadsheet, into the proposal document, and again into a project system following award. Each transcription introduces opportunity for omission, and each one moves the working scope further from the wording the client issued.
Manual scope extraction
Senior engineering time is spent transcribing requirements from the tender document into an estimating spreadsheet before any pricing work can begin.
Inconsistent pricing basis
Rate cards, margin rules and escalation factors are maintained separately from the proposal and applied by hand on each bid. Consistency between bids depends on individual recall.
Discontinuity at award
The awarded scope is reconstructed manually in a project system. From that point the priced scope and the delivered scope are maintained as two separate records.
Two applications operating on a single scope record
QuoteFlow governs the bid phase. ProjectFlow governs execution. Both operate on the same scope record, so award does not require the scope to be re-created in a second system.
Tender document to priced proposal
- —Extracts scope items, deliverables and technical requirements from the tender as issued
- —Maps extracted scope to the section structure of your proposal template
- —Applies your rate cards, margin rules and escalation factors
- —Refers unresolved requirements for engineering review prior to submission
Awarded scope to verified closeout
- —Establishes the project plan directly from the approved scope
- —Tracks deliverables and document revision status by project stage
- —Measures schedule and resource performance against the priced baseline
- —Verifies closeout against the contracted scope
Commercial exposure continues after submission
Products in the proposal automation category are built around the bid phase. In engineering services contracts the more significant commercial exposure arises after award, when delivered scope must be demonstrated against the scope that was priced.
The comparison describes the general capability profile of the proposal automation category and is not a statement about any individual product.
Generation constrained to your source documents
An invented scope item or a misapplied rate carries contractual consequence. Athervia is therefore restricted to the material you supply — the client's tender, your proposal templates and your commercial rate structures — and every element of a draft remains attributable to a source.
Constrained source material
Generation draws on the tender document, your templates and your rate structures. General-purpose knowledge is not used to complete scope.
Attribution to source
Each extracted scope item retains a reference to its location in the client's document, so any line can be verified against the original wording.
Declared uncertainty
Where the tender is ambiguous or silent, the requirement is recorded as unresolved and referred for decision rather than completed by inference.
Mandatory engineering review
Unresolved items prevent submission until closed by a competent reviewer. Technical and commercial judgement remains with your engineers.
Four stages, one record
Each stage operates on the same scope record. Progression from one stage to the next does not require scope data to be re-entered.
The tender is processed in the format the client issued it
A PDF, a Word scope of work, or a spreadsheet of line items, including clause references and specification tables. No reformatting or manual extraction pass is required beforehand.
Developed for clause-referenced technical tenders
Athervia originates in reliability and asset integrity consulting. The document structures it processes are those issued by operators and main contractors: heavily specified, clause-referenced, and requiring a demonstrated method as well as a price.
Reliability and integrity consultancies
RCM, FMECA, RCA, RAM and safety-critical element assurance scopes, where the technical proposal must establish method as well as commercial position.
Oil, gas and energy contractors
Operator tender packages processed in the format issued, including clause references, specification tables and appended technical requirements.
EPC and engineering services organisations
Multi-stage delivery in which contracted scope and executed scope must remain demonstrably aligned through to final acceptance.
Pricing published in full
Plans begin at $49 per user per month, and both QuoteFlow and ProjectFlow are included at every tier. Pricing is stated on this site rather than issued on request, so evaluation can proceed without a commercial conversation.
View plansTechnical and commercial questions
Generation is restricted to the material supplied: the client's tender document, your proposal templates and your rate structures. General-purpose knowledge is not used to complete scope. Where the tender is silent or ambiguous on a requirement, the item is recorded as unresolved and referred for decision rather than drafted.
Each extracted scope item retains a reference to its location in the client's document. A reviewer can verify any line against the original wording, including clause number and section, before approving the proposal for submission.
It performs the mechanical elements of proposal assembly: extraction, structuring, and the application of agreed rates. Decisions on scope depth, technical risk and commercial position remain with your engineers. Unresolved items prevent submission until they are closed by a competent reviewer.
Rate cards, proposal templates and client tender documents remain your data. They are used to produce your proposals and projects. They are not used to train a shared model.
Athervia occupies the interval between them, from receipt of a tender document through to establishment of the project. That interval is generally bridged manually at present, by reconstructing the awarded scope in a separate system.
Evaluate Athervia against a completed bid
The most reliable assessment is a tender you have already priced manually. Process the same document through Athervia and compare the resulting scope breakdown, pricing basis and flagged items against your own.